Allow users to Manage and Index Documents In a Secure and Efficient way
Ensures flexibility and precision in managing your documents, allowing you to streamline your workflow with confidence.
Say goodbye to the hassle of scattered files and embrace a secure and efficient way to index and manage your documents.
Unique Document Number Generation
Take charge of the format with the ability to include a global running number, user code, department code, and date.
Customizable Document Number Format
Users can mix and match the order of elements for the document number.
Search and Filtering
Allows users to search, filter, and sort documents based on various criteria.
Login module
The login screen also has a forget password feature that allows users to reset their passwords via email.
User management module
This module enables the administrator to control who can access the system. The administrator can add, update, or delete users, as well as assign them roles and permissions.
System settings module
This module allows the administrator to customize the system name, company information, and system logo. These settings will be reflected in the user interface and the reports generated by the system.
System log module
This module records the actions performed by the users in the system, such as adding, updating, or deleting documents. The administrator can view the system log to monitor the system activity and troubleshoot any issues.
Document Operations
Easily add, update, and delete documents to maintain a dynamic database tailored to your needs. Seamlessly upload and download document files, ensuring swift access and sharing.
Document Fields
Customize document details with precision, including type, name, addresses (to and from), date, physical file number, and status (active or cancelled). Capture additional insights through remarks, ensuring a comprehensive record.
How to use the system?
- Only use documents that are finalised and approved for dissemination.
- Register document in Indexomatic using login for the selected company
- Every registered document will automatically be accorded with a unique reference number
- Once document or letter is signed, it needs to be uploaded to the same record for admin to print and file.
- If document is not reloaded, Indexomatic is designed to keep sending reminders / alerts to users until you document is uploaded.
- The same alert will also be cc to Admin Managers email.
- Cancellation or deleting of records are not allowed except for authorised personnel or admin.