Allow users to Manage and Index Documents In a Secure and Efficient way

Ensures flexibility and precision in managing your documents, allowing you to streamline your workflow with confidence.

Say goodbye to the hassle of scattered files and embrace a secure and efficient way to index and manage your documents.

Unique Document Number Generation

Take charge of the format with the ability to include a global running number, user code, department code, and date.

Customizable Document Number Format

Users can mix and match the order of elements for the document number.

Search and Filtering

Allows users to search, filter, and sort documents based on various criteria.

Login module

The login screen also has a forget password feature that allows users to reset their passwords via email.

User management module

This module enables the administrator to control who can access the system. The administrator can add, update, or delete users, as well as assign them roles and permissions.

System settings module

This module allows the administrator to customize the system name, company information, and system logo. These settings will be reflected in the user interface and the reports generated by the system.

System log module

This module records the actions performed by the users in the system, such as adding, updating, or deleting documents. The administrator can view the system log to monitor the system activity and troubleshoot any issues.

Document Operations

Easily add, update, and delete documents to maintain a dynamic database tailored to your needs. Seamlessly upload and download document files, ensuring swift access and sharing.

Document Fields

Customize document details with precision, including type, name, addresses (to and from), date, physical file number, and status (active or cancelled). Capture additional insights through remarks, ensuring a comprehensive record.

How to use the system?

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Privacy Policy

We take our customer’s privacy seriously and we will only collect, record, hold, store and use your personal information as outlined below.

Data protection is a matter of trust and your privacy is important to us. We shall therefore only process your name and other information which relates to you in the manner set out in this Privacy Policy. We will only collect information where it is necessary for us to do so and we will only collect information if it is relevant to our dealings with you. We will only keep your information for as long as we are either required to by law or as is relevant for the purposes for which it was collected.

You can visit our website, and browse without having to provide your personal details. During your visit to our website, you may remain anonymous and at no time would we be able to identify you unless you have registered an account with us on our website and have logged on with your user name and password.

COLLECTION OF PERSONAL INFORMATION

We do not sell, share or trade customer’s personal information collected online with third parties. Personal information collected online will only be disclosed within our corporate group and to third parties for the purposes for which it was collected, as authorized and consented by you. For example, the conduct of a sales transaction of a product of your choice on our website.

USE OF INFORMATION

We use the personal information we collect from you for the following purposes

  1. To register and manage your account, where you have registered an account with us;
  2. To process your orders, contact you concerning the status of an order, answer any of your
    questions, or otherwise contact you when necessary;
  3. To contact you about upcoming promotions and offers from our partners;

DISCLOSURE OF PERSONAL INFORMATION

We will not share your information with any other organisations or third party. We are committed to complying with the Personal Data Protection Act 2010, in particular, its policies as well as corresponding guidelines and order.

PRIVACY POLICY CHANGES

From time to time, we may make changes to the Privacy Policy. This may be in relation to changes in the law, best practice or changes in our services. In this respect, we reserve the right to change this Privacy Policy at any time. Updated versions will be posted here.

QUESTIONS ABOUT OUR PRIVACY POLICY

If you have any questions or concerns related to this Privacy Policy and/or our practices, or a complaint or dispute, please email email@indexomatic.com/index